QuickBooks Accountant

About this role

• Accounts Payable Management:
• Process and verify incoming invoices and ensure they are correctly coded to the appropriate expense accounts.
• Prepare payment batches and perform check runs or electronic payments in a timely manner.
• Reconcile AP ledger to ensure all payments are accounted for and properly posted.
• Handle vendor queries and resolve invoice discrepancies.
• Employee Reimbursement:
• Process employee expense reports, verifying accuracy and compliance with company policies.
• Ensure timely reimbursement to employees for out-of-pocket expenses.
• Maintain accurate records of employee expenses and reimbursements.
• Collection Accounting:
• Oversee the collections process for outstanding accounts receivables.
• Communicate with clients regarding past due invoices and negotiate payment plans where necessary.
• Record payments received and reconcile accounts receivable ledger.
• Prepare reports on the status of collections and outstanding balances.
• General Accounting and Reporting:
• Assist in month-end closing procedures and ensure financial transactions are recorded accurately in QuickBooks.
• Prepare and maintain financial reports, including but not limited to AP aging, expense reports, and collections reports.
• Support the Finance Manager in auditing and compliance activities.
  
  

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven experience in accounting or bookkeeping, with a strong focus on AP, employee reimbursements, and collections.
• High proficiency in QuickBooks and Microsoft Office Suite, especially Excel.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to handle confidential information with discretion.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Able to work in US timezone